Help
User guides
Step-by-step guides with pictures of every screen. Read one online, or download the PDF to keep, print or share.
By account
Start with the guide for the kind of account you have.
Administrator guide
Principals, deputy principals, directors of studies and school administrators
Everything needed to set a school up on Skulbase and run it through the term: the school’s calendar and grading, the modules it runs and the duties staff hold, classes and subjects, staff, learner and parent accounts, marks and report cards, attendance, fees, and messages to parents.
Class teacher guide
Teachers who are responsible for a class
How to enter and correct marks, keep your class’s register, look after your class list, produce report cards, set homework, upload exam papers, keep schemes of work, assess CBC strands, and use the calendar, timetable, leave and store requests.
Subject teacher guide
Teachers who teach subjects in one or more classes
How to enter and correct marks for the subjects you teach, release results, set and mark homework, upload exam papers, keep schemes of work and lesson plans, assess CBC strands, and use the calendar, timetable, leave and store requests.
Staff guide
Non-teaching staff: bursars, secretaries, matrons, nurses, drivers, librarians, storekeepers and support staff
How to activate your account and sign in, what your dashboard shows, the tools every member of staff has, and which guide to read for your duty.
Learner guide
Learners (parents have their own Parent guide)
How to activate your account, see your results and report cards, follow your timetable, hand in homework, check attendance and pay fees. Parents have their own guide; the last chapter summarises what they receive.
Parent guide
Parents and guardians
How to activate your parent account and follow each of your children: results and report cards, fees, attendance, the school bus and school news. It also covers what you receive by SMS if you do not have an account.
By duty
If your school has given you a duty, such as bursar, matron or DOS, read its guide as well.
Academic leadership guide
Principals, deputy principals, directors of studies, heads of department, timetablers and exams officers
Running the academic side of the school: the calendar, the timetable and lesson cover, the exam paper bank from moderation to release, professional records and syllabus coverage, CBC assessment, and approvals.
Bursar and finance guide
Bursars and accountants
Billing the term from fee structures and vote heads, recording payments and receipts, bursaries and waivers, fee reminders, and spending through payment vouchers.
Boarding and discipline guide
Matrons, patrons and house masters, and discipline masters
Dorms and beds, roll calls, exeats with gate passes, dorm inspections, and discipline incidents from report to action.
School nurse guide
School nurses and sick bay staff
Clinic visits and the sick bay, learners’ medical profiles, medicine given, medicine stock, and early warning of outbreaks.
Transport guide
Transport managers and drivers
The fleet and its NTSA compliance, drivers and attendants, routes, stops and riders, daily trips with boarding check-in, fuel and service logs, and every bus live on the map.
Library, stores and HR guide
Librarians, storekeepers and HR officers or secretaries
The library catalogue and loans, the store and asset register with requisitions, and staff leave approvals.